2013 October Meeting Minutes


Board of Directors:  Scott Carlson (2013), Eric Hallen (2013),

Dick Couch (2014)  Bruce Johnson (2014)

President: Rick McGuiggan (2013)

Vice President: Eric Hallen(2014)

Secretaries Suzanne Wente& Roxanne Couch (2013)

Treasurer:  Sheri Hoiby (2014)


Trail Boss West Gordy Jones (2013), Kirk Larson (2013),


Dresser trail: Roger Peterson, Bruce Johnson, Rick Leroux (2012)


Council Reps:  Doug Kromrey, Greg Swanson

 (Alternates: Dave Peterson, Arnold Wente, Roger Peterson)


Meeting date October 1, 2013


Meeting was called to order by President Rick McGuiggan.  Secretary’s report was read and approved.  Treasurer’s report was read and approved.  There were a few bills left to pay but as of Oct. 1st we made $5542.10 between the truck pull and fair food stand.


Council Report:

At the last council meeting trail maintenance and brushing was discussed.  The council would like a representative from each club to review the trails after all brushing is done the trails are signed.  They want to make sure that the trails are in good shape for the groomers.  The person should probably be a groomer driver and will assess trails in other parts of the county.  Rick and Greg will pick get together and discuss with our club groomer drivers to see who would be interested in doing this, the council would like this person chosen by the next council meeting.  A tree fell on the groomers shed, damage was minimal about $250.00.  Tractors are now paid off.  New tracks have been purchased, the cost was $76,000.  It is not yet determined which tractor in the county they will go on.  The council will be holding a groomer driver training refresher this fall.


Youth Club Report:

The youth club will get the picnic tables stained and have them at the shelter before trails open.  They are selling the AWSC raffle tickets for their fundraiser.


Trail Bosses:

K&M trail needs to be re-routed.  Wood cutting day for the shelter will be October 26th, meet at the shelter at 9:00 a.m.  Eric will check with Earl Foss to make sure this is o.k. with him.  Tentative date for signing trails will be November 16th, we will confirm at November meeting.


Doug reported that the trail behind Getchel’s need to change.  Gordy will check as the change Getchel’s have requested will move the trail onto Willburg’s land.  The bridge on Willburg’s land needs repairs, as some of the boards are broken.  Temporary fix is that the broken boards will get replaced.  Long term the bridge needs to be re-decked and belting put on it.  Ricky, Gordy and Doug will access to figure out costs to be presented to the county council for approval.


Old Business:

Fair committee reported pop and water sales were way up this year.  We did not sell out of turkey legs, burgers, brats or hot dogs.  There is one case of each hot dogs and brats that were taken Sunday night after close up, we are assuming that someone grabbed them for the shelter party.  If you have them please let Ricky McGuiggan know.  Someone stopped by our booth from a snowmobile club in MilleLacs and they requested we spread the word that they hold a vintage show and ride the second week-end in February.  There was a discussion that we add on to our fair booth.  This will need to be approved by the Fair Board, more to follow.  Doug Strain reported that he had a lot of people interested in joining a club stop in at the booth at Wheels & Wings, club membership information was handed out.  He also reported that they are going to plan a little better for next year as the vendors were pretty cramped.  Roger reported that they need more candy to toss from the float in the parade next year.  Lisa has pictures of the float that she will send to Frank to be posted on our website.


New Business:

There has been a lot of talk that the club would like to start a scholarship at OHS for the 2014 graduating class.  This will be discussed at the budget meeting in November to determine what we can afford. Eric Hallen will check with Wandroo’s Bar & Grill to see if they are having their hunting party this year and offer our club’s help being they gave us half of the proceeds from last year’s party.


Dick Couch requested that the Board of Director’s also be on the nominating committee.  Motion was made and carried.


The new process for renewing your membership or joining the club will go into effect this year.  The secretary will be e-mailing (mailing for those who don’t have e-mail) the new form.  It is to be filled out and sent to Sheri Hoiby along with your dues, or you can pay dues at the November or December meeting.  Dues are to be paid by January 1, 2014.  Once you have paid your dues, you will receive a membership card.



Scott Carlson and Eric Hallen’s seat on the board of directors is up.  Nominees to replace them were Scott Ringlien, Al Shoenborn and Frank Sommerfeldt.  Vote was taken, Scott and Frank are on the Board of Directors until 2015.


Suzy Wente and Roxanne Couch’s seat as secretary up.  There were no nominees, Suzy Wente will remain secretary until 2015. Bruce Johnson will assist.


Ricky McGuiggan’s seat as president is up.  Nominated was Eric Hallen. Our new president until 2015 is Eric Hallen


Being Eric is now president we had to vote for position of Vice President.  Nominated was Al Schoenborn, he agreed, Al is our new VP until 2014.


Next meeting will be held on Tuesday November 5, 2013 at 7:30 p.m. at P.Y.’s. The budget committee (Board of Directors and officers) will meet at 6:30 p.m. to set the budget.



Any pictures or article that you would like to share please contact Frank Sommerfeldt to put on the web site. Frank’s email address is gmc9643@hotmail.com


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